In accordance with the Constitution, Executive Officers shall be responsible for the general control and management of the Association.
At Executive meetings 3 (three) Executive Officers shall constitute a quorum.
The typical structure of the association comprises a Chairman, Secretary, Treasurer, and other Executive Officers undertaking specific nominated roles as required. The Executive Committee determine nominated tasks that requires support at executive level.
Typical roles of the Executive Committee are listed below, and are purely to help people understand and give an idea of the aims and requirement for each role. Each role may be developed as necessary in order to achieve the goal of the task.
If you aare interested in joining our committee, then please get in touch.
The primary role is to ensure that the Executive Committee is effective in its task of setting and implementing the Association’s direction and strategy in conjunction with the national organisation. The Chair is expected to act as the Association’s leading representative when engaging with the national NW organisation, and to develop and engage with relevant local partnership organisations.
The chair shall also lead at local executive and general meetings.
The main role of the vice chairperson is to support the aims and goals of the committee, to learn and understand the duties of the chair, and to preside over meetings when the chairperson is absent, or if they are removed or stand down.
The role requires a person able to arrange Executive meetings, take notes at meetings, and then produce these in electronic format as ”minutes of the meeting”. Template documents are provided to enable the minutes to be produced. A small amount of photocopying/printing may be necessary.
The committee usually meets bi-monthly, at a central venue in Suffolk.
The treasurers role is to keep the books up to date, ensuring transactions are recorded, and to report to the executive committee about the association’s finances whenever required and in accordance with the constitution. The treasurer shall seek to engage the services of an accountant in order to provide an annual audit of the accounts for presentation at AGM.
Suffolk Neighbourhood Watch Association does not currently receive any regular income. The role of a Fundraiser would be to seek opportunities and apply for grants, donations, and possible sponsorship with local companies and organisations, but within the national organisations guidelines, so as not to jeopardise and conflict with corporate sponsorship agreements.
Our current membership database is controlled at county level, rather than national level via our cloud based computing system, and is accessible to all members of the Executive committee as well as Area Coordinators.
This role undertakes the administration of the database on behalf of the Association, inputing new data and amending existing data, on a regular basis, and all in keeping with the data protection measures necessary for the safeguarding of the information.
An Area Network Co-ordinator will typically be asked to act as a point of contact for Neighbourhood Watch schemes local to the area. The primary role of an Area Network Co-ordinator is to ensure a good level of communication with all schemes in the local area, thus enabling important local knowledge to be shared, as well as to help raise awareness and deal with issues as necessary. The aim is for a two way dialogue to be established between schemes.
The Area Network Co-ordinator will also be the main point of contact for the locality Community Engagement Officer, and is invited to attend Executive Committee meetings. Area Networks are defined on the “Network” pages of our website
This role requires a person or persons to work with the constabulary, and in particular Safer Neighbourhood Teams and Community Engagement Officers, and other partners, to create an annual event engagement programme, whereby Neighbourhood Watch and the Constabulary can jointly attend public facing events in the community. The role will require the event planners to organise and seek attendance from NW schemes local to the event - in order to provide the necessary support to help run the event.
The publicity role requires a person or persons to be a point of contact for media engagement. This will include sending out press releases and articles as necessary, and will also include publicity of any engagement events as may be organised by the Event Planners
An administrator (or Administrators) are required to post regular news and information from our Social Media accounts [Facebook, Twitter, Instagram]. This will involve looking at current and relevant issues and stories that have a direct impact on Neighbourhood Watch in Suffolk.
Liaison with town and parish councils with the aim of entering a partnership agreement (more likely a memorandum of understanding) to help promote neighbourhood watch across the county, especially to those areas that currently do not have any active NW schemes. The role is aimed toward working with town and parish councils to establish and develop a relationship that focuses on NW engagement in the community.
To help maintain and develop the Suffolk Neighbourhood Watch website, Newsletter production, and electronic communications with NW members in Suffolk.